Disaster Manual: Section 16: Community Organizations and Small Businesses
This is the sixteenth section of the Disaster Manual. This section is on community organization and small business issues. This resource is meant for volunteer lawyers.
Disaster Manual Table of Contents
Click each title to go to that section of the manual. - Index Page
- FEMA Assistance
- Falling Trees, Flying Limbs & Related Noises
- Landlord/Tenant Issues
- Real and Personal Property
- Employer/Employee Issues
- Social Security, Banking, and Financial Issues
- Consumer Protection Issues
- Insurance Issues
- Health Care Issues
- Personal Bankruptcy Issues
- Replacing Lost Documents
- Family Law Issues
- Immigration Issues
- Community Organizations/Small Businesses
- Wills and Estates Planning
- Disability Rights in Disasters
- Resource & Referral Guide
Disasters can be the cause of both physical and economic damage to microenterprises and nonprofits, resulting in both unexpected disaster-related damage repair costs and revenue loss.
Community-based nonprofit organizations often require assistance in two different arenas: as an organization engaging in disaster recovery for itself and as an organization engaging in disaster relief activities for other disaster victims in the community. During and after a disaster, organizations provide food, cash assistance, social services and information. They may even decide to create new programs or new entities to respond to unique needs posed by disasters or assist underserved or marginalized communities with additional and specialized needs.
A. Where Can I Get Help?
1. Federal Emergency Management Agency (FEMA): Generally, following a federal disaster declaration, for-profit businesses and nonprofit organizations in the affected areas can begin the disaster application process by registering online with FEMA or calling the FEMA telephone hotline. Because short deadlines apply to both FEMA and the Small Business Association (SBA), it is important and necessary to contact them as quickly as possible.
Public Assistance Program - Nonprofit organizations within a federally declared disaster zone may qualify for FEMA grants and low interest loans through the SBA to help them repair damages to their facilities. A nonprofit must apply for both grants and loans within a short deadline, usually 30-60 days following the federal disaster declaration. Any nonprofit damaged by a disaster should register immediately with FEMA and apply for an SBA loan. Grants are available for only certain types of nonprofits as set out in more detail below.
There is specific guidance from FEMA regarding what types of emergency protective measures nonprofit organizations are taking to respond to the COVID-19 pandemic that may be eligible for funding under the Public Assistance Program. These are going to include measures to manage, control, and reduce immediate threats to public health and safety, emergency medical care, and medical sheltering. https://www.usfa.fema.gov/coronavirus/funding/public_assistance_grants.html
Disaster Assistance Grants - Two types of nonprofit organizations are eligible for disaster assistance grants: (1) Critical service providers (including educational, utility, emergency, or medical services), and (2) essential service providers1 open to the general public. Eligible nonprofits providing essential services of a governmental nature, may qualify for grants to repair or replace eligible real property losses. For example, if a nonprofit leases the building, it can qualify for grants if it is legally responsible for disaster-related repairs. Here, the (pre-disaster) lease must clearly state that the nonprofit is responsible for repairing major damage, rather than just maintenance or minor repairs.
(Examples of essential services are: museums, zoos, performing arts facilities, some community centers, community arts centers, libraries, homeless shelters, senior citizen centers, and health and safety services of a governmental nature, including, for example: low-income housing, substance abuse treatment centers, residences and other facilities offering programs for battered spouses, animal control facilities directly related to public health and safety, facilities offering food programs for the needy, childcare centers, and daycare centers for people with special needs (Alzheimer's, autism, muscular dystrophy, etc.).)
Both critical and essential services nonprofits must register with FEMA and submit a request for assistance within 30 days of the disaster declaration. Tight timelines and information reporting make it critical for nonprofits to understand and calendar their obligations to report information and follow up on applications. In general, most nonprofits will need to apply for an SBA loan first in order to apply for a grant. For example, essential service providers must apply for a low-interest disaster loan from the SBA at the same time they apply for the public assistance grants for permanent work assistance. However, nonprofits providing “critical services” such as sewer or wastewater services, education, fire and rescue, or nursing home services, can apply directly for grants without having to apply for a loan.
In order to obtain funding, the facility or structure damaged or destroyed by the disaster must have used over 50% of its space for eligible services. Note that space dedicated to or primarily used for religious, political, athletic, recreational, or vocational purposes, is not eligible for grant assistance. Some spaces may be used for both for eligible and ineligible purposes, e.g. a library with adjacent performing arts space. Grant assistance, if approved, is proportional to the percentage of space used for eligible services. Nevertheless, as a condition of receiving grant assistance, the organization must repair the entire building.
Eligible work is classified into the following categories: “Emergency Work,” such as debris removal and “Permanent Work,” such as replacement or repair of buildings and facilities (this can include work to mitigate or prevent future disaster damage).
2. Department of Agriculture: Farmers and ranchers with disaster-related losses may be eligible for assistance from the US Department of Agriculture, https://www.fsa.usda.gov/programs-and-services/disaster-assistance-program/index. This assistance includes grants and loans, and varies by type of disaster (flood, drought, fire) as well as category of damage (crops, beehives, livestock, etc.).
3. Small Business Administration: For-profit and nonprofit organizations affected by a federally-declared disaster, may be eligible for disaster assistance loans from the Small Business Administration (SBA). The maximum combined loan amount available is $2 million. There are two types of loans: (1) economic injury, which provides working capital, and (2) physical disaster, which may be used to repair or replace property. For information and applications: https://www.sba.gov/funding-programs/disaster-assistance.
The Economic Injury Disaster Loan (EIDL) is an SBA loan available in areas with a federal disaster declaration. These loan applications are made directly through the SBA’s website. These loans are available to nonprofits as well as small businesses, including individuals operating as a sole proprietor (with or without employees) that have suffered substantial economic injury due to the disaster. This loan can be used for any operational expenses, including payroll, paid sick leave, cost of materials, rent or mortgage, or other obligations that cannot be met due to disaster.
The Physical Damage Disaster Loan is an SBA loan available in areas with a federal disaster declaration. These loan applications are made directly through the SBA’s website. These loans are available to nonprofits as well as small businesses, who have suffered physical losses in a disaster, such as real property repairs.
The SBA Express Bridge Loan is for small businesses who have an existing relationship with an SBA Express Lender to access up to $25,000 quickly as a term loan on its own, or to provide liquidity while waiting on approval for an Economic Injury Disaster Loan.
SBA Loan Abatement: Existing SBA loan payments are automatically abated for a pre-determined period for businesses in the declared disaster zones. Organizations will get a notice directly from the lender. If your organization is in a county adjacent to a declared disaster zone, you can apply for an abatement on an existing SBA loan.
B. What About My Business or Organization’s Commercial Lease?
Notify the landlord as soon as possible in writing of damage to the premises, and if operations were shut down as a result of disaster. Review the lease -particularly the provisions relating to business interruption, duties to remain open, repair clauses, termination clauses, and the like to determine whether the lease may be terminated, rent abated or deferred, or how the responsibility for repairs is apportioned between the parties. If the lease does not provide for temporary rent reduction, try to negotiate one with the landlord. This contractual relief is often dependent on the type and extent of damage to the property that was caused by the disaster.
Damage to the organization or business property located inside the leased premises is typically not covered by the property owner’s insurance. As such it is important for the business or nonprofit to contact its insurance carrier to promptly report those types of losses and damages. Photograph or videotape the damage, as well as damage to any records, inventory, equipment, and any other loss.
Inability to Pay Rent:
If the business or organization is having difficulty making timely and complete rent payments for the space, it is imperative that open lines of communication are established with the landlord. It may be possible to reach an agreement about rent deferral or abatement, or a payment plan for back rent. Be sure to get any additional agreement in writing. If the organization wants to remain in that location, extending the lease may be an option to extend the time period in which to repay any rent deferred during the disaster.
Commercial tenancies are subject to lock-out for nonpayment of rent under Chapter 93 of the Texas Property Code. This is not a judicial process, rather it is a landlord self-help remedy allowing the landlord to lock-out a commercial tenant who is behind in the rent. This means that eviction moratoriums (particularly if drafted to prevent or delay the judicial process of residential evictions during the pendency of the disaster) may not apply to commercial lock outs under Chapter 93.
C. What If the Disaster Has Affected Existing Contracts?
A good practice is to maintain copies of all fully executed, current contracts in a location (physical or digital) that will be accessible in the event of a disaster. This makes it easier to for the business or nonprofit to review its contracts in the event of a dispute over contractual obligations; or conduct a proactive review of contractual obligations after a disaster has affected the operations of the small business or nonprofit organization.
The organization may have ongoing business obligations to vendors, suppliers, and clients even though the organization’s operations are interrupted. It is important to assess the business or organization’s ability to comply with existing obligations along with any potential avenues for relief contained in the terms of the relevant contract.
Nonprofit organizations further need to review grant contracts, particularly if the disaster has interrupted operations to an extent that the nonprofit may not be able to fulfill deliverables or continue with the scope of the grant. Grant contracts may also contain a list of events or conditions that trigger a duty to notify the grantor. When a nonprofit organization is having any difficulty in resuming or maintaining operations as a result of the disaster, communication with the grantor may be helpful in ensuring that the nonprofit remains in compliance with grant requirements.
A review of force majeure clauses, termination clauses, penalty clauses and termination clauses are all useful. Any contract amendments agreed upon by the business or nonprofit and the other party to any contract need to be memorialized as a written amendment to those contracts.
D. Is There Any Federal Tax Relief Available?
Business owners who suffer damage or loss to their property or business due to a natural disaster are eligible for special federal income tax provisions. These provisions fall into two categories: casualty loss deductions and deferral of casualty gains. The IRS has workbooks for businesses (Publication 584-B, Business Casualty, Disaster, and Theft Loss Workbook) to help compile a list of damaged or lost business equipment and prove the market value of items for insurance and casualty loss claims. More IRS information can be found at http://www.irs.gov/Businesses/Small-Businesses-&-Self-Employed/Disaster-Assistance-and-Emergency-Relief-for-Individuals-and-Businesses-1.
E. What About Unemployment?
Federal Disaster Unemployment Assistance (DUA) is a federal program that provides financial help to those who become unemployed as a direct result of a federally declared disaster. Self-employed people, including small business owners, owners of farms and ranches, and others not generally eligible for unemployment insurance, are eligible for Disaster Unemployment Assistance.
Applications are submitted through the Texas Workforce Commission. The application period can be short, it is important to apply as soon as possible. DUA is available for up to 26 weeks. Individuals have the right to appeal the denial of benefits. An individual must prove self-employment by providing tax documents, business documents, and other proof of the existence of the business, such as a lease or utility statements or business licenses.
Disaster Unemployment benefits count as taxable income. Disaster Unemployment benefits are not available for the COVID-19 Pandemic Disaster – please refer to the COVID-19 Supplement information on Pandemic Unemployment Insurance.
Nonprofit organizations often provide assistance to disaster victims at the same time they are struggling to recover from the disaster themselves. Particularly if the disaster relief operation is not the type of charitable activity that the nonprofit normally engages in, the nonprofit must be careful to structure its disaster relief services in such a way that they remain in compliance with the requirements imposed by their 501(c)(3) status. See https://www.irs.gov/pub/irs-pdf/p3833.pdf.
Nonprofits that amend the purposes clause of their certificate of incorporation (to provide additional disaster relief programs that are not within the current mission and purposes of the nonprofit) should notify the IRS promptly. The IRS may review changes to the corporate purposes of a 501(c)(3) organization to ensure that the changes do not affect the corporation’s tax-exempt status and may revoke 501(c)(3) status if it deems the new purposes to be impermissible.
Disasters can affect communities in unpredictable ways and nonprofits must decide how to define the charitable class eligible for disaster assistance. Nonprofits must serve public, not private interests. This means that the parameters of the charitable class – group or individuals identified to receive assistance (at-risk children, first-responders, homeless veterans, etc.) must be broadly defined so that providing assistance to the class is a benefit to the community. This is intended to avoid narrowly defined charitable classes designed to provide benefits to specific individuals (such as a specific person or family).
Nonprofit organizations can accept donations earmarked for specific purposes, such as to provide food aid to the victims of a specific disaster. When nonprofits accept donations earmarked for particular purposes, it must take steps to account for and demonstrate that those donations were used in conformity with the conditions attached to the donated funds. So long as the purpose of the restricted donation or charitable class identified for assistance is broad enough to constitute a community benefit, the nonprofit will avoid the problem of the private interest. Also problematic is the earmarking of donations for specific disaster victims.
Personal donations to benefit pre-selected individuals are not “charitable” gifts because they benefit private individuals, and 501(c)(3) organizations should decline such donations and encourage the donation be made to support programs to help disaster victims more generally.
The “Needy or Distressed” Test
Charitable aid is defined as relief for the poor and underprivileged as well as the distressed. This does allow 501(c)(3) nonprofits to assist ‘distressed’ persons who are suffering as a result of the disaster, regardless of their economic circumstances. This does not mean that charitable funds can be distributed to individuals merely because they are victims of a disaster.
Distribution of assistance must be based on an objective evaluation of the victim’s needs at the time the grant is made. For example, emergency assistance (blankets or a hot meal at an evacuation shelter) can be distributed without screening for financial need. Persons needing these services are distressed whatever their economic circumstances. However, a financial assessment would be needed before providing aid such as disaster-related cash assistance for housing.
Ramping up operations quickly in response to a disaster often poses staffing issues. Nonprofits that seek to expand their staff to provide disaster relief services have a range of options.
One is to hire temporary workers, who are employed by a temporary agency, rather than by the organization itself. Another is to hire part-time or full-time employees directly. A third option is to hire independent contractors (nonprofits must be careful to avoid misclassifying employees as independent contractors). This includes employees who may work only a few hours a day or according to a varying or even an erratic schedule. Misclassification penalties can be steep and may include paying back the employment taxes that should have been paid with respect to the misclassified individual. https://www.irs.gov/charities-non-profits/exempt-organizations-independent-contractors-vs-employees.
Volunteers often assist nonprofits in providing disaster assistance to the victims of the disaster. Nonprofits may be tempted to reward or compensate those who work tirelessly to serve victims of the disaster, for example by offering stipends or other benefits. While reimbursing volunteers for some out-of-pocket expenses is allowable, compensating volunteers for their time can inadvertently create an employment relationship, with all its attendant responsibilities. It is critical that nonprofit organizations considering compensation for volunteers to explore these issues to avoid any employment law issues. https://www.irs.gov/charities-non-profits/charitable-organizations/providing-disaster-relief-through-charitable-organizations-working-with-volunteers.
Charitable Aid to Businesses
A charity can provide financial and other aid to small businesses in furtherance of that charity’s tax-exempt purposes. Disaster relief may be provided to businesses to help individual business owners who are financially needy or otherwise distressed, combat community deterioration or lessen the burdens of government. See IRS Publication 3833.
The IRS has provided examples to illustrate charitable assistance to businesses in the wake of a disaster. An example of aiding a needy or distressed business owner would be assisting a small business that has been so severely impaired by a disaster that the individual who owns the business is deprived of earning a livelihood. Combating community deterioration in the context of disaster relief may include providing funds to rebuild the infrastructure of a central business district severely damaged by a disaster or providing funds in the form of grants, low-cost loans, or equity investments in such business districts to ensure that businesses remain in the area.
The COVID-19 pandemic is an unusual disaster – the world has not seen a true world-wide pandemic since the 1918 flu pandemic. The existing disaster relief programs have been supplemented and expanded by COVID-19 specific statutes such as the CARES Act.
This disaster has been unusual in the breadth and depth of the economic damage to small businesses and nonprofit organizations and the unusual nature of what could be categorized as physical damages in the potential viral contamination of the premises, and ongoing threats of illness to employees, clients, and visitors to the business premises.
A. Paycheck Protection Program
The CARES Act establishes the Paycheck Protection Program, an expansion of the SBA’s 7(a) loan program. PPP loans are distributed on a first-come, first-served, with limited funding. (As of May 2020, the funding for this program is exhausted.) The maximum loan amount is $10M, with a 1% Interest rate and 2 years for repayment. The first payment is due 6 months after date of disbursement; BUT interest will accrue during this 6-month time period. This program ends June 30, 2020.
Loan proceeds may only be used for payroll (including paid leave), employer-provided health insurance, interest on mortgage obligations, rent, utilities, and interest on other debt incurred before February 15, 2020. The loan cannot be used to compensate individuals in excess of $100,000, employees with a principal place of residence outside the United States, or leave wages already covered by the Families First Coronavirus Response Act.
The PPP has attracted attention and excitement because of the potential for loan forgiveness of up to the full principal amount, if at least 75% of the loan is used for payroll costs, and if the number of employees and salaries do not decline. Borrowers are eligible to have loan amounts forgiven to the extent that they are used to pay eligible expenses in the proportion and time frame set out by regulation. Forgiven amounts are not counted as gross income for federal income tax purposes, however guidance suggests that expenses paid by forgiven PPP funds that would normally be tax-deductible business expenses will not be deductible. Careful accounting on how PPP funds are expended is recommended for all organizations utilizing PPP funds. (As of May 2020, statutory changes regarding loan forgiveness parameters are being discussed in Congress, and regulatory clarification is likely. Details of the process for requesting forgiveness for self-employed persons with no employees have not yet been clearly communicated by Treasury or the SBA.)
Loan forgiveness is not automatic; a request will need to be submitted to the lender. That application will have to include the following: documentation of payroll and number of employees on payroll, payroll tax filings/self-employment filings, documents verifying payments on covered mortgage or lease obligations, and covered utility payments; and any other documentation SBA determines is necessary.
B. Families First Coronavirus Relief Act – Paid Sick Leave/Paid Family Medical Leave
Paid Leave under the FFCRA is not available for people who cannot work or telework because of nonqualifying reasons (i.e., there is no work, business is closed down). Paid leave under the FFCRA will only be available if there is work or telework available that the person cannot perform because of one of the reasons enumerated in the FFCRA. (Employers may exclude employees who are either health care providers, or emergency responders (these are broadly defined).)
The FFCRA applies to employers with fewer than 500 employees, and sets out two types of leave in the Emergency Paid Sick Leave Act (EPSLA) and the Emergency Family and Medical Leave Expansion Act (EFMLEA). These are temporary leave provisions; only days that may be taken into account in determining whether leave is qualified as FFCRA paid leave are days occurring during the period beginning on April 1, 2020 and ending on December 31, 2020.
Emergency Paid Sick Leave Act (EPSLA) - Employees are entitled to paid leave at up to 80 hours over 2 weeks at regular pay or minimum wage, whichever is higher (capped at $511 per day) for following reasons:
At 100% pay: if employee cannot work or telework because he or she is:
1. subject to federal, state, or local quarantine or isolation order related to COVID-19,
2. advised by health-care provider to self-quarantine related to COVID-19,
3. experiencing COVID-19 symptoms and is seeking a medical diagnosis.
At 67% pay (capped at $200 a day): if employee cannot work or telework because he or she:
1. is caring for an individual subject to a federal, state, or local quarantine or isolation order related to COVID-19, or has been advised by a health care provider to self-quarantine due to concerns related to COVID-19,
2. is caring for his or her child whose school or child-care provider is unavailable due to COVID-19 precautions, OR
3. is experiencing any other substantially similar condition specified by the U.S. Department of Health and Human Services (DHHS).
Emergency Family and Medical Leave Expansion Act (EFMLEA) - Employees are entitled to paid leave for up to 12 work weeks, with the initial 2 weeks unpaid, and remaining 10 weeks at paid at 67% (capped at $200 a day) if the employee cannot work or telework because he or she is caring for his or her child whose school or childcare provider is unavailable due to COVID-19. (Employee must have been employed for at least 30 days.)
An exemption is available for employers of less than 50 employees for EFMLEA only if paid leave would jeopardize business viability:
- Because employee leave would result in expenses and financial obligations exceeding available business revenues and cause business to cease operating at minimal capacity,
- Because employee absence entails substantial risk to financial health or operational capabilities of the business because of his or her specialized skills, knowledge of the business or responsibilities, OR
- Because of insufficient employees able, willing, and qualified at time and place needed to perform labor or services (needed for business to operate at minimal capacity) provided by employee.
Employers are entitled to fully refundable tax credits equal to the paid leave, plus the employer’s share of Medicare taxes on those wages and qualified health plan expenses. The federal employment taxes that are available for retention include federal income taxes withheld from employees, the employees’ share of social security and Medicare taxes, and the employer’s share of social security and Medicare taxes with respect to all employees.
If the federal employment taxes yet to be deposited are not sufficient to cover the cost of qualified leave wages, plus the allocable qualified health plan expenses and the amount of the employer’s share of Medicare tax imposed on those wages, the employer will be able file a request for an advance payment from the IRS. https://www.irs.gov/newsroom/covid-19-related-tax-credits-special-issues...
Employers must request (from the employee) and keep records and documentation related to and supporting each employee’s leave to substantiate the claim for the credits.
Employee must provide his or her employer documentation in support of paid sick leave or expanded family and medical leave, including (as applicable):
- the employee’s name and the date(s) for which leave is requested;
- the COVID-19 qualifying reason for leave;
- a statement representing that the employee is unable to work or telework because of the COVID-19 qualifying reason:
- the name of the government entity that issued the quarantine/isolation order to the employee
- the name of the healthcare provider who advised him or her to self-quarantine for COVID-19 related reasons
- the name of the child being cared for and
- the name of the school, place of care, or childcare provider that closed or became unavailable due to COVID-19 reasons, and
- statement representing that no other suitable person is available to care for the child during the period of requested leave
Employers should keep this documentation for four years, regardless of whether leave was granted or denied. If an employee provided oral statements to support his or her request for paid sick leave or expanded family and medical leave, then document and retain that information for four years.
Refundable tax credits are available for self-employed workers who take COVID-19 leave. This means that self-employed workers can get money back if their tax credit is bigger than the tax owed.
Eligible self-employed workers can get a tax credit of up to 2 weeks of their full average pay (capped at $511 per day) if unable to work for the following reasons:
- Under a quarantine or isolation order related to COVID-19;
- Have been advised by a health care provider to self-quarantine because of concerns related to COVID-19; or
- Having symptoms of COVID-19 and are seeking a diagnosis.
Eligible self-employed workers can get a tax credit of up to 67% of their average pay for 10 weeks (capped at $200 a day) if unable to work for the following reasons:
- Caring for someone who is under a quarantine order or has been advised to quarantine by a health care provider;
- Caring for your child whose school is closed or childcare provider is unavailable; or
- Experiencing any other substantially similar condition related to COVID-19 as defined by law.
Keep financial records demonstrating self-employment and earnings (Average pay = net self-employment earnings/260). Keep records verifying eligibility for leave (i.e., COVID-19 diagnosis, isolation order, school closure order, etc.). Keep these records for 4 years. See Questions #60-66 at the following link: https://www.irs.gov/newsroom/covid-19-related-tax-credits-special-issues-for-employees-and-additional-questions-faqs#specific.
C. Pandemic Unemployment Benefits
If an employee has been laid off or otherwise involuntarily separated from employment, he or she can apply for unemployment benefits. The amount of the benefit is generally based on the person’s prior earnings. Texas pays a maximum of $521 per week.
Pandemic relief legislation augmented both the time frame and the benefit amount, as well as the category of workers eligible for unemployment benefits. https://www.twc.texas.gov/news/frequently-asked-questions-about-unemployment-insurance-benefits-related-covid-19.
Federal Pandemic Unemployment Compensation provides an additional $600 per week in benefits, regardless of prior earnings for a time period of April 4 – July 25, 2020. With all emergency unemployment programs in effect, Texas workers can get up to 39 weeks of unemployment benefits.
Pandemic Emergency Unemployment Compensation provides benefits for workers who have already exhausted the normally available unemployment benefits, providing an additional 13 weeks of benefits.
Pandemic Unemployment Assistance makes many more workers affected by COVID-19 eligible for unemployment benefits, including small business owners, independent contractors, and gig workers. https://www.twc.texas.gov/news/self-employed-texans-and-cares-act. If you are a small business owner or independent contractor, gather documentation of your income because you will need to provide this documentation to the Texas Workforce Commission.
Applications should be submitted through the Texas Workforce Commission website.
Delay of Payment of Employer Payroll Taxes
The deadline for filing Q1 2020 self-employment income taxes are extended by 90 days. The deadline for the Q2 2020 self-employment taxes are extended by one month; making both due on July 15. https://www.irs.gov/faqs/estimated-tax/individuals/individuals-2.
The due date for depositing the employer’s 6.2% SS FICA tax on employee wages for the period beginning on March 27, 2020 - December 31, 2020 is deferred. This amount must now be paid in two equal installments: the first due on December 31, 2021 and the second due on December 31, 2022.
Self-employed taxpayers can defer fifty percent of their Social Security self-employment tax obligation for the period from March 27, 2020 through December 31, 2020, with half of the deferred amount due by December 31, 2021 and the remaining half of the deferred amount due by December 31, 2022. https://www.irs.gov/forms-pubs/impact-of-recent-covid-19-legislation-on-employment-taxes.
These deferral provisions do not apply to any employer that has had an SBA Paycheck Protection Program Loan forgiven, or to wages that have refundable tax credits claimed against them as set out below (no double-dipping).
Employee Retention Credits (part of the CARES Act)
Eligible employers can take a refundable tax credit against the employer portion of certain FICA taxes on “qualified wages.” The amount paid to each employee that will count as “qualified wages” is capped at $10,000 per employee (paid between March 12, 2020 and January 1, 2021) for a maximum credit of $5,000 per employee. https://www.irs.gov/forms-pubs/impact-of-recent-covid-19-legislation-on-employment-taxes.
To qualify as an eligible employer for a calendar quarter:
(1) the operation of the employer’s trade or business must be fully or partially suspended during the quarter due to orders from a governmental authority limiting commerce, travel, or group meetings due to COVID-19, or
(2) starting at Q1 2020, the employer’s gross receipts are less than half of what they were for the corresponding quarter in 2019. Once gross receipts are more than 80% of what they were in the corresponding quarter in 2019, eligibility for the tax credit expires.
Note on Employee Retention Credits:
- An employer receiving an SBA Paycheck Protection Program Loan may not take this credit.
- Wages used to take the tax credit for the FFCRA family medical leave or sick leave do not count as Qualified Wages (no “double dip” for tax credits).
Self-employed persons are not eligible for this credit on their self-employment earnings.